Independent Contractor Employee Checklist Employers Contractors

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Independent Contractor Employee Checklist 

The independent contractor employee checklist answers quite a few of the question we receive when I write an article on independent contractors.    Yesterday, I wrote an article that included all the IRS independent contractor information.  I came across this info at the Hawaii Work Center website.    They have distilled the ACE (see bottom of article) version of the independent contractor employee checklist.  

Picture Of Hand Drawing Independent Contractor Employee Checklist With Marker
(c) StockUnlimited

I have used this in my own business when dealing with subcontractors.    The Ladder of Insurance(c) serves as a caveat when hiring contractors that have their own employees.  

How can I tell if I a worker is  an independent contractor or employee?

Independent contractor or employee?  Below are examples of the questions the courts may review in making a determination.

The most important consideration is that of control: Does the employer have the right to control or direct only the result of the work, and not the means and methods of accomplishing the result? If so, it is more likely that the worker will be considered an independent contractor.

Thus, the following factors may be considered in determining whether the employer has sufficient control over the worker to result in employment status. Note that there are factors that are common to both“independent contractor” and “employee”; therefore, it is best to look at the relationship as a whole rather than focusing on one or two factors.

The bottom line: The more the relationship looks like an employer/employee relationship, where the employer has the right to control the means and methods of accomplishing the desired results, the more likely it is that the courts will view it as such.

Picture Of Two Man Employer and Employee Independent Contractor Employee Checklist On Construction Area
(c) StockUnlimited

• Is the worker required to follow specific instructions as to the means and manner of performing the work?  (Yes=Employee; No=Independent Contractor)

• Is there a set amount of hours and days that the person must work each week? (Yes=Employee; No=Independent Contractor)

• Does the employer supply the office, equipment, and tools needed to accomplish the work? (Yes=Employee; No=Independent Contractor)

• Must the work be performed on the employer’s premises? (Typically, a “yes” answer would indicate the person is an employee; however, there are instances where an independent contractor would be required to perform on the premises. You would need to consider your answer to this question in relation to everything else.)

• Is the worker trained by the employer to perform the assignments? (Yes=Employee; No=Independent Contractor)

• Is the assigned work a part of the regular business of the employer? (Yes=Employee; No=Independent Contractor)

• How long does the relationship continue? (In general, the longer the relationship continues, the more the worker looks like an employee.)

• Can the employer assign additional projects to the worker? (Yes=Employee; No=Independent Contractor)

Woman Assistant Independent Contractor Employee Checklist With Man
(c) 123RF

• Is the person paid in the same manner as employees, e.g., biweekly? (Again, typically a “yes” indicates the person is an employee, but there may be instances where the independent contractor is paid in the same or similar manner. Here
again you will need to consider this factor in relation to all other factors.)

• Can the worker hire assistants? (Yes=Independent Contractor; No=Employee)

• Does the worker provide services to more than one firm? (Yes=Independent  Contractor; No=Employee)

• Does the worker make his or her service available to the general public? (Yes=Independent Contractor; No=Employee)

• Is there a written contract between the parties delineating their rights and responsibilities?  (Yes=Independent Contractor; No=Employee)

• Can either the worker or the employer terminate the relationship at will? (Yes=Employee; No=Independent Contractor)

• Is the worker making any investment into facilities or equipment, and will the person realize a profit or risk of loss? (Yes=Independent Contractor; No=Employee)

The article was adapted by, the National Association of Colleges and Employment (NACE) .  Thanks to them for providing the independent contractor employee checklist.

©J&L Risk Management Inc Copyright Notice

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James Moore

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James founded a Workers’ Compensation consulting firm, J&L Risk Mgmt Consultants, Inc. in 1996. J&L’s mission is to reduce our clients’ Workers Compensation premiums by using time-tested techniques. J&L’s claims, premium, reserve and Experience Mod reviews have saved employers over $9.8 million in earned premiums over the last three years. J&L has saved numerous companies from bankruptcy proceedings as a result of insurance overpayments.

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