Ten Quick Ways – Review Workers Comp Loss Runs
Your workers comp loss runs are a very important step in reducing your company’s premiums or insurance budget, NCCI, WCIRB or any rating bureau uses the info that is provided to your company by your insurance carrier.
Even if your loss history or incident rate is not that great, you may be able to at least reduce some of the claims that figure into your E-Mod or X-Mod. This will also work if you are self insured on your LDF. The five quick ways to analyze the list of claims on your loss run are:
- See if you have an option to access your loss runs and reserving history online. This will usually be provided if your company has access to your claims information. If you can get this downloaded into Excel, you have saved yourself possibly hours of inputting data into a spreadsheet.
- Analyze only the claims that are open. Claims that are already closed will not benefit your company that much unless you think overpayments were made on the claim.
- Input all open claims info or your loss run into a spreadsheet . That is why #1 is so important. You cannot do an analysis by hand.
- Make sure your claims spreadsheet has a place for a claims status. That can usually easily be found if you have online access. Some carriers/TPA’s will have this included on the paper loss runs.
- Check for open claims that should be closed. This is the low hanging fruit theory at work. Use your spreadsheet to send the adjuster(s) an email asking why the claim is still open. Do not call the adjuster. Calls waste their time and leave you with scan documentation.
- Email the adjuster to ask for a status (or updated status) if you do not have online access. The status on new claims will usually change every 30 days. The older claims statuses will change every 90 days.
- Negotiate your reserves down. Remember that Paid + Reserves = Total Incurred. You are trying to reduce your reserves to decrease your Total Incurred. The Total Incurred is what is reported to the rating bureau.
- #7 can blow up your E-Mod or X-Mod if one is not careful. Knowing which claims to point out to which adjuster is an art in itself. If an adjuster needs to increase a file’s reserves and you try to negotiate the file reserves down, you may be reminding them to increase the file.
- Pay attention to subrogation. If your carrier/TPA recovered funds from a 3rd party, are the amounts subtracted from your Total Incurred?
- If any of these concern you (especially #7), it may be best to call in an expert to assist with your E-Mod reduction.
The worst thing to do is to file away your Workers Comp loss runs and do nothing. Any employer that is paying attention to their claims will almost always see a reduction in the near future.
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