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January Policy Renewals – Get on A Loss Run Schedule Now


January Policy Renewals – Time To Get Your Company On a Loss Run Review Schedule

Why am I recommending that January policy renewals start thinking about loss-run renewals now?  I have written often on this topic in the past.

The way the Workers Comp experience rating system works requires a company’s Experience Mod calculation (promulgation) six months after a policy expires.  Yes, just add six months onto your beginning policy date.

The UNISTAT Date for January policies is sometime in July.

Secret Date for January Policy Renewals

The secret date that I am referring to is the time it takes for your company to

  • Review your claims loss runs – hopefully, your company has full online claims access
  • Individually analyze each claim as to whether  a claim should be closed or outstanding reserves reduced
  • *** Pick the right claims to discuss. Some discussions could cause claim reserve increases (Ouch!)
  • The larger the claim – the longer it takes for the carrier to review the claim – bigger reserves mean more desks to cross

Waiting until two weeks before the UNISTAT Date to start the process will only end up as an exercise in frustration.

Online claims access will always help in loss runs and reserve reviews.  The claims adjuster will usually have a reason for the reserving and any recent increases.

A Quick Example

Let us go over an example I just experienced with a medium-sized company out of California. The company did not have a January policy renewal.  The timing became critical.

The policy renewal date was April 1, 2024.  J&L was contacted last week to see about performing a loss run and Experience Mod review.  I informed the business owners that their Experience Mod for 2024 was calculated in October 2023.   I helped them request a copy.  Their Experience Mod had jumped due to numerous claims in late 2021.  I said that J&L could assist starting July 1st for their next year’s Mod.

They were not too happy with the conversation.

Secret Formula For January Policy Renewals  (Or Any Other Date)

Last Day To Start Workers Comp Loss Run Review = Policy Renewal Date – 9 months.  Put this on your yearly calendar – even if you are self-insured. To help you remember, see the nine-month-old puppy pic below.     If you are still confused or have further questions, you know where to reach us.

pic 9 month old dog january policy renewals
Creative Commons License – Jaredcreech





James J Moore - Workers Comp Expert

Raleigh, NC, United States

About The Author...

James founded a Workers’ Compensation consulting firm, J&L Risk Management Consultants, Inc. in 1996. J&L’s mission is to reduce our clients’ Workers Compensation premiums by using time-tested techniques. J&L’s claims, premium, reserve and Experience Mod reviews have saved employers over $9.8 million in earned premiums over the last three years. J&L has saved numerous companies from bankruptcy proceedings as a result of insurance overpayments.

James has over 27 years of experience in insurance claims, audit, and underwriting, specializing in Workers’ Compensation. He has supervised, and managed the administration of Workers’ Compensation claims, and underwriting in over 45 states. His professional experience includes being the Director of Risk Management for the North Carolina School Boards Association. He created a very successful Workers’ Compensation Injury Rehabilitation Unit for school personnel.

James’s educational background, which centered on computer technology, culminated in earning a Masters of Business Administration (MBA); an Associate in Claims designation (AIC); and an Associate in Risk Management designation (ARM). He is a Chartered Financial Consultant (ChFC) and a licensed financial advisor. The NC Department of Insurance has certified him as an insurance instructor. He also possesses a Bachelors’ Degree in Actuarial Science.

LexisNexis has twice recognized his blog as one of the Top 25 Blogs on Workers’ Compensation. J&L has been listed in AM Best’s Preferred Providers Directory for Insurance Experts – Workers Compensation for over eight years. He recently won the prestigious Baucom Shine Lifetime Achievement Award for his volunteer contributions to the area of risk management and safety. James was recently named as an instructor for the prestigious Insurance Academy.

James is on the Board of Directors and Treasurer of the North Carolina Mid-State Safety Council. He has published two manuals on Workers’ Compensation and three different claims processing manuals. He has also written and has been quoted in numerous articles on reducing Workers’ Compensation costs for public and private employers. James publishes a weekly newsletter with 7,000 readers.

He currently possess press credentials and am invited to various national Workers Compensation conferences as a reporter.

James’s articles or interviews on Workers’ Compensation have appeared in the following publications or websites:

  • Risk and Insurance Management Society (RIMS)
  • Entrepreneur Magazine
  • Bloomberg Business News
  • WorkCompCentral.com
  • Claims Magazine
  • Risk & Insurance Magazine
  • Insurance Journal
  • Workers Compensation.com
  • LinkedIn, Twitter, Facebook and other social media sites
  • Various trade publications


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