Workers Comp Emails – Handling Them On The Way In Saves Time And Aggravation
Handling Workers Comp emails can be a complicated, frustrating job function. In fact, I have received quite a few questions over the years about handling Workers Compensation postal mail and emails.
Tackling the rerouting of Work Comp emails can be daunting due to the different email systems in place – Hotmail, Gmail, Yahoomail, Outlook, and many others.
I will cover all of the major ones in this article –
Different Versions of Workers Compensation
OK, so I said this might grate your nerves, but one of the woes of WC on the Internet is the different names for Work Comp. I have already used three versions in this section.
The different versions of Worker’s Compensation are:
- Work Comp
- Worker’s Comp
- Workers’ Comp
- Workers Comp
- Workers Compensation
- Worker’s Compensation
- Workers’ Compensation
Copy and paste each one of these into a Google search, and you will be amazed that each one gives different results. (Ouch!) If you separate workers compensation into two words, you are going to forward everything from your inbox that had the word workers or compensation to count as workers compensation. I have made that mistake in the past.
What can one do? One of the rules – see next sections – is to have emails from a certain sender (agent, adjuster, rating bureau, etc.) go into a certain folder.
Folder
The first task involves setting up a folder in for items to be forwarded or move to that folder. This folder will be the landing place for all the emails you set up using certain rules.
Workers Compensation is always a good folder name.
Business/Employer System Emails
To be safe, if you have a systems administrator, do not do this on your own. That is the SysAd’s job, so let them do it. Due to my tech background, I set my own incoming email rules into place. Setting up the algorithm enables an email recipient to handle workers comp emails very quickly and efficiently.
Done wrong, and you can wipe out all your emails or crash the system.
The keyword here is the incoming rule. That is where you can direct any email to any folder, delete it, or perform 80+ functions to a certain set of incoming emails.
Microsoft Outlook 2013 is what I use for emails. Your system may vary, so the SysAd’s input is critical. If your SysAd says to leave it alone, then that is what you must do – or they can email me for any clarifications.
Instead of me droning on, I thought I would direct you to the proper Microsoft Outlook instructions. <<<Click here. It is all there. Microsoft created a great page there. Watch the versions. Check out the subsections in that webpage on how to create more rules.
Hotmail/Livemail
Hotmail rules can be found here. Thanks and good job to Lifewire for the rule breakdown.
Yahoomail
Click here for Yahoo Filters – they claim to have over 1,000 filters – wow!
Gmail
Gmail Inbox organization rules can be found at this link. – kudos to PC Magazine for their Gmail Inbox Tips
The smartphone apps for each of the services may be slightly different.
J&L Risk Management Consultants is not responsible if you blow up your inbox. Remember, to ask for help from someone with a tech background if this seems overwhelming or you get to a point of no return in setting up your workers comp emails.
(sm) Hotmail, Gmail, Yahoomail, Outlook, Lifwire, and PC Magazine are all screenmarks of their respective owners.
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